Steps in the Job Interview Process

It's not always quick and easy to get hired. The job interview process can be lengthy. Being interviewed once and getting a job offer is typically a thing of the past. Today, many companies have an involved interview process starting with screening interviews, which often take place on the phone, followed by in-person interviews, second interviews, and even third interviews.

In addition to a hiring manager, you may meet with managers, employees, and other staff. How hiring is handled depends on the employer and the systems they have in place for screening and evaluating potential new hires. Here's an overview of each step in the interview process, along with advice on the best way to handle each type of interview as you progress up the interview ladder towards a job offer.

The Phone Interview

If asked for a phone interview, make sure you take it as seriously as an in-person interview. Many applicants get cut at this stage due to lack of attention or unprofessionalism. These interviews will only last 15 to 20 minutes, but will give the hiring manager a good idea about whether or not they want you to come in for an in-person interview.

In-Person Interviews

The next phase tends to be the most stressful, but with practice you will be a pro in no time! The in-person interview is typically the last stage before employers hire someone new into the company. Most interviews will last from a half hour to an hour (in some cases they can last even longer) and you can prepare by choosing your most respectable outfit, rehearsing possible questions and performing mock interviews. When it comes time for the interview, you will feel much more at ease if you’ve thought through the situation and feel mentally prepared.

From the instant you arrive at the interview site, there will be eyes watching (from the receptionist to potential coworkers in the parking lot), so appear professional at all times. Often, employers will ask their employees for their thoughts on your professionalism and manners. Even opening the front door for a stranger could help impact your interview in a positive way.

Typically potential employers will greet you warmly, shake your hand and guide you to where the interview itself will take place. A good handshake takes practice; it should be firm and confident with complete eye contact. This is typically the first impression you will leave, so ensure your handshake is as confident as you are (or, how you want to appear!).

It is fine to place your portfolio in front of you, with a pen to take notes (if necessary), and always ask the employer if he or she would like a fresh copy of your resume. Since it’s often impossible to know how many people will be interviewing you, it’s best to have at least 4 copies on hand so you can supply as many as needed and still have one copy for yourself. Having a personal copy of your resume is a great way to stay on topic while having a guided list of your experiences to refer to, when necessary.

There are three main types of in-person interviews:

01. One-on-One Interviews

These are the most common interviews and will most likely be conducted by a direct supervisor or someone from Human Resources. For these interviews it is important that you research the company thoroughly and know how you fit into its vision. Practice all types of sample interview questions such as situational, behavioral, skill-set, and resume-related questions.

02. Panel Interviews

Others interviews will be panel format. They are conducted by two or more interviewers in order to reduce the bias that often comes with individual interviewers. Make eye contact with the person asking the question, but make sure you are also giving each member on the panel your attention. Treat them all with equal respect and importance.

03. Group Interviews

Some interviews may be in a group setting, in which several candidates are interviewed simultaneously. This style gives employers an opportunity to notice leadership potential and teamwork. Group interviews can be the hardest because you are sharing the attention of the interviewers and may feel like you are being compared to your competition with each question that is asked. Take a deep breath and offer your answers when asked and be respectful of everyone at the table, especially the other candidates. Offering to answer a question first is a great way to set you apart from the pack early on, but avoid power struggles, as they may tell the hiring manager that you would be difficult to work with.

After the Interview

Asking for a business card from the interviewer is a great way to get the spelling of their full name and contact information that you will need to write a personalized thank you note. Sending a simple email or a traditional card after you leave the premises is a great way to remind an employer about your interview, and to also reinforce your interest in the position.

Though each interview will be different, every interviewer will respect a candidate who comes in prepared. Research the company before you go and practice, practice, practice to ensure you are adequately equipped. Whenever you get nervous, think of it this way – by simply asking you to interview, the company already has faith that you are qualified to fill their position.